Our meeting rooms are intended to further the library’s mission of facilitating the free exchange of diverse ideas and information. The rooms, therefore, are generally reserved for library activities, including programs presented by library staff, by the Friends of Rogers Free Library, and/or other groups affiliated with the library. Whenever the meeting rooms are not being used for library activities, however, they may be available to the public for educational, cultural, non-profit, civic, or governmental programs or meetings.
How to Reserve a Room
Submit a reservation request by using our LibCal calendar or by contacting the library at 401-253-6948.
Read our meeting room policy before booking rooms.
Images and descriptions of each room are listed below.
- A reservation can be made for a maximum of 2 hours per day for both rooms (not per room).
- Patrons can have up to 5 pending future reservations at a time
- Reservations must be submitted between 10 minutes and 14 days before your meeting.
- A “Check-In” and “Check-Out” of each room is required.
- Please check in when you arrive, or no later than 15 minutes after the booking start time.
- Your booking will be automatically cancelled and labeled as a no-show if you do not Check-In. Multiple no-show bookings can lead to a suspension of booking privilages.
- Check-In & Check-Out can be done via the QR code in the room, or with a staff member at one of the circulation desks.
- Please check in when you arrive, or no later than 15 minutes after the booking start time.
- You are responsible for your own clean up. No meals may be prepared or served. No alcoholic beverages are permitted.
- Cancellations can be done via your confirmation email, or by calling us at 401-253-6948 then dialing 0.
- All meetings must be open to the public, at no charge to the attendees.
- Bookings must be approved by administrative staff (this may take several business days).
- Booking requests must be submitted between 14 and 60 days before your meeting.
- A “Check-In” and “Check-Out” of each room is required.
- Please check in when you arrive, or no later than 15 minutes after the booking start time.
- Your booking will be automatically cancelled and labeled as a no-show if you do not Check-In. Multiple no-show bookings can lead to a suspension of booking privilages.
- Check-In & Check-Out can be done via the QR code in the room, or with a staff member at one of the circulation desks.
- Please check in when you arrive, or no later than 15 minutes after the booking start time.
- Groups are responsible for set up/take down of all tables and chairs used for the meeting. Library staff should not be expected to assist.
- The Herreshoff Community room kitchenette may only be used for the preparation of light refreshments.
You are responsible for your own clean up. No meals may be prepared or served. No alcoholic beverages are permitted. - Cancellations can be done via your confirmation email, or by calling us at 401-253-6948 then dialing 0.
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Capacity: 66 seating theatre-style (66 chairs & only 1-2 tables at front/back)
30 persons clasroom-style seating (10 folding tables, 4 chairs at each table)
108 standing-room-only (no chairs & only 1-2 tables at front/back)
Size: 22′ x 44′
Tables: seven (7) – 6′ folding tables
three (3) – 5′ folding tables
three (3) – 3′ square folding tables
two (2) – 4′ folding table
one (1) – 8′ folding table
Chairs: 66 chairs
Equipment: LED projector & a drop-down screen built into the ceiling
Touch-screen panel on the side of the wall that controls all of the Audio-Visual equipment
Laptop hookup for HDMI
Zoom capabilities with built-in cameras and a ceiling microphone
DVD and VHS player
Wireless hand-held and lapel microphones
Whiteboard with dry-erase markers
Power outlets, public Wi-Fi, Kitchenette, & Electric piano available
Accessibility: Wheelchair accessible
Assistive listening devices for the hearing impaired (when microphones are in use)
**** The Herreshoff Room cannot project most streamed video platforms (YouTube, Netflix, etc.). You will need to download your video if you want to show it or have a DVD.
These rooms are not intended to be used for multi-day conferences or as co-working spaces. Due to the numerous requests for Meeting Rooms, continuing and repetitious use of the Meeting Rooms by a single group will be limited. Exceptions may be granted at the discretion of the Library Director or their designee.
Directions
The Herreshoff Community Room is located on the Lower Level (1st floor). If you come in from the Thames Street parking lot, please go down the ramp or stairs located just inside the doors & the room will be on the right. If you are coming from the Hope Street entrance, please use the stairs or elevator to go down one floor. The elevator is located straight ahead from the entrance and slightly to the right, please head straight out of the elevator and you will see the ramp on the other side of the plants. The stairs are located next to the main entrance, please take a right as you come in through the second set of doors and the stairs will be the first doorway to the right. Once you are on the first floor, take a right and go down the ramp to the community room.
Capacity: 20 conference/clasroom-style seating
25 theatre-style seating
Size: 18′ x 34 ‘
Tables: 10 movable 5′ tables
Chairs: 20 rolling chairs (extra chairs by request only)
Equipment: HDTV with a sound bar
HDMI hookup to TV
Powerpoint Clicker
DVD player by request only
Power outlets, ethernet hookups, & public Wi-Fi available
Accessibility: Wheelchair accessible
These rooms are not intended to be used for multi-day conferences or as co-working spaces. Due to the numerous requests for Meeting Rooms, continuing and repetitious use of the Meeting Rooms by a single group will be limited. Exceptions may be granted at the discretion of the Library Director or their designee.
Directions
The Upstairs Conference Room is located on the 3rd floor of the library. If you take the stairs up, it is the second glass door on the right. If you take the elevator up, it is the glass door in the center straight ahead.
Capacity: 6 with tables together
8 when tables are pulled apart
Size: 9.5′ x 13.5′
Tables: two (2) – 3.5′ rolling tables
Chairs: 8 chairs
Power outlets & public Wi-Fi available
Accessibility: Wheelchair accessible
These rooms are not intended to be used for all-day conferences, back-to-back meetings, or as co-working spaces. Due to the numerous requests for Quiet Study Rooms, continuing and repetitious use of the Quiet Study Rooms by a single Group will be limited. Exceptions may be granted at the discretion of the Library Director or their designee.
Directions
The Quiet Study Room – East is located on the 3rd floor, on the Hope Street side of the building. If you are using the elevator, it is straight ahead, if you are using the stairs it is on the right hand side at the top of the steps.
Capacity: 6 around the table
Size: 11.5′ x 13.5′
Tables: one (1) – Stationary 7.5′ x 3′ table
Chairs: 6 chairs
Power outlets & public Wi-Fi available
Accessibility: Wheelchair accessible
This room may have limited availability because it is our dedicated Literacy Tutoring Suite & the home for EBCAP’s Adult Education Information Center in Bristol.
These rooms are not intended to be used for all-day conferences, back-to-back meetings, or as co-working spaces. Due to the numerous requests for Quiet Study Rooms, continuing and repetitious use of the Quiet Study Rooms by a single Group will be limited. Exceptions may be granted at the discretion of the Library Director or their designee.
Directions
The Quiet Study Room – South is located on the 3rd floor, in the center of the building. Wether you are using the elevator or the stairs, please take a left and you will see the room on the left just before the book stacks begin.